The vice provost for space programming and planning (VPSPP), works closely with the University’s leadership team to support the formulation and assessment of ideas for new facilities and the renovation of existing buildings. The vice provost assists the provost in managing the fiscal and budgetary dimensions of the University’s space planning and programming agenda.

Campus Space Planning and Management

• Plan for new or modified space as a result of University Strategic Planning or other critical space needs.
• Plan and monitor new construction and renovation projects in partnership with the Facilities Department and the academic/administrative units involved.
• Develop and maintain space planning guidelines.
• Plan for space created by new construction and resulting space that is vacated
• Assess available space to address changing needs, find solutions for immediate and long term space issues.
• Provide support to campus planning committees and sub-committees.
• Manage space requests and reallocations for campus owned and leased properties.

Space Related Budgetary Requests: Maintenance and Program Funding

Every November, the Facilities Department and the Office of the Provost begin the annual review of facility improvement projects eligible for funding as a Major Maintenance project or through the Provost Annual Program Fund. Projects are eligible in several categories:

• Major Maintenance
  Improvements to the structure, enclosure, mechanical and electrical systems, and interior finishes where the existing elements have been degraded due to time, weather, use, etc. Examples include safety improvements, fire alarm upgrades, handicapped accessibility, HVAC, lighting, power & plumbing upgrades, window restoration, etc. These improvements constitute the majority of the available funds and may have already been identified by Facilities Department staff.  Complete a Project Request Form.
• Provost Annual Program Fund
  Improvements to interior finishes, furniture and equipment required to accommodate program changes such as coursework or research direction, office reorganization, etc. Targeted budgets are typically in the $15,000 to $30,000 range. Submit a request for the Provost Annual Program fund by completing the online Project Request Form.

• Classroom Renovations
  Every fall, the Registrar distributes a request for project proposals to the academic departments.  Submit a request to the Office of the Registrar.

• Teaching Lab Renovations
  Every fall, the Registrar distributes a request for project proposals to the academic departments. Submit a request to the Office of the Registrar Office of the Registrar.
• Lab Renovations
  Academic Departments requiring lab renovations for new faculty or for new programs may submit a request via the online Project Request Form.
• Capital Equipment Funds
  Academic or administrative units requiring funding for equipment purchases may submit a request via the online Project Request Form.
• Public Space Furniture
  Academic or administrative units requiring refurbished or replacement furnishings in public areas may submit a request via the online Project Request Form.
• Renovations Required for New Faculty
  Once a prospective faculty member has accepted Princeton’s offer, they may submit a request via the online Project Request Form.

PLEASE NOTE:  Do not submit requests for emergency or routine repairs via the Project Request Form, as this information is not continuously monitored for service.  Emergency or routine repairs, such as carpeting and painting, that are needed during business hours should be submitted through Facilities Customer Service at 8-8000.  If you need emergency assistance after hours, please contact Public Safety at 8-3134.

Budgetary Requests for Faculty Start-ups and Retentions

• Provost Science Fund
  The Science Fund primarily supports new faculty start-ups, program initiatives and retentions.  Funding requests for new faculty appointments are part of the search authorization process initiated through the Office of the Dean of the Faculty. Funding requests for faculty retentions are made through the Office of the Dean of the Faculty.

Office Space Requests

• Emeritus Offices    
  Generally, an assignment of an office for an emeritus professor is negotiated prior to the professor's retirement. Department chairs evaluate requests for emeritus space and forward them to the Office of the Dean of the Faculty (DOF) for approval. The DOF may recommend that space be granted, and then the Office of the Provost will review the inventory of space and make assignments as space is available. Emeritus office space is assigned predicated upon the understanding that the emeritus professor is continuing to advance the research and scholarship mission of his/her department.
• Visiting Faculty/Fellow Office Request
  Since space for visitors is extremely limited, when planning for long-term visitors, departments should take into consideration any unused space within the department, including the offices of faculty members who are on leave.